Administrator Assistant - Belfast

Note for Recruitment Agencies:
We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release.

We are excited to announce that we have a superb opportunity to join Cumming Europe Ltd, as part of Cumming Group, in the role of Administrative Assistant - Part Time  (25 hours over 5 days) to provide admin support to the team in our office based in Belfast.

The role of an Administrative Assistant includes the following responsibilities:

• Support Office Manager as required, particularly with bids.
• Responsible for managing the paper archiving process for the Belfast office.
• Travel bookings for Belfast staff and visitors when requested.
• Manage all office suppliers for the Belfast office; kitchen, stationery and anything else as required.
• Arranging Belfast social events.
• Ensure all timesheets are in and approved weekly.
• Manage and record all facilities for the office; meter readings etc.
• Assist with client meetings and in-house staff training.
• To assist in maintaining the business reputation by providing a service of a high standard and on time.
• To assist all staff in producing or printing documents as required.
• To carry out all tasks in accordance with the Business’ quality assurance procedures.
• To take a full and active part in the Business’ staff appraisal system with a view to maximising your potential and obtaining job satisfaction.
• To actively seek out opportunities for self development and the advancement of the Business’ interests in accordance with the Investors in People Standard.
• To be flexible within reason, in terms of hours of work during busy periods.
• You may be asked to perform other duties occasionally which are not included above, but which will be consistent with the role.
• To take reasonable care for your own and other staff Health & Safety.
• Co-operate with the Partners and the Practice Health & Safety Officer in seeing that the Health & Safety rules of the business are observed.
• To support the Health and Safety Manager in promoting health and safety and wellbeing initiatives.

 

Key Attributes:
The ability to -

• Communicate confidently with clients, staff and directors.
• Use discretion and tact.
• Meet strict and conflicting deadlines.
• Use Microsoft applications: Word, Excel and PowerPoint to a high standard.
• Provide excellent written, interpersonal, communication and teamworking skills.
• Provide commitment to continually improve processes.
• Deliver excellent accuracy and attention to detail.

Qualifications & Skills:

•  Providing effective administrative support.
• Producing accurate work of a high quality to strict deadlines.
• Planning and setting priorities for work and monitoring progress.
• Dealing with clients and staff at all levels.
• Working well as a member of a team to achieve goals.

 

Cumming Europe Ltd provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.